Jacobs Freeport, Texas, United States
Dec 31, 2018Full time
With 2017 revenues of approximately $15 billion, Jacobs Engineering Group Inc. (Jacobs) is one of the largest publicly traded (NYSE: JEC) and diverse providers of professional technical services in the world. Founded in 1947, the company now has nearly 74,000 employees that help us prosper in diverse industries by holding true to our values and culture. Headquartered in Dallas, Texas, our global network spans more than 230+ offices in countries across North America, South America, Europe, the Middle East, Australia, Africa and Asia. The company’s service portfolio consists of a comprehensive range of business solutions related to engineering, architecture, construction, operations and maintenance and scientific and specialty consulting. Jacobs Global Construction, Maintenance and Turnaround (CMT) group is a premier provider of construction, maintenance and capital project solutions. With an ever expanding workforce of both direct hire craft and professional staff, Jacobs Global CMT group provides support to clients in petrochemical, chemical, pharmaceutical, consumer products, pulp and paper, automotive, mining and metals business lines across multiple markets. Position Summary Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments. Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all Jacobs Field Services N.A. management and employees; monitor and issue cost savings reports for corporate review Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications Handle conferences, meeting air travel and accommodations for domestic travel Additional responsibilities not listed may be required Qualifications 3-5 years of administrative experience required. HS graduate or equivalent required. Proficiency in verbal and written forms of communication and capable of writing reports and presenting information effectively to clients, management and team is required. Minimum of 1 year of administrative experience within the industrial construction field, preferred. Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.