Exec Admin Asst Prof Intrmd - Remote - (HOM00000A)

  • Jacobs
  • Primary Location: United States-Pennsylvania-Pittsburgh-US PA Pittsburgh - Pittsburgh
  • Jul 30, 2020
Full time Construction

Job Description

Description
 Executive Assistant to Executive Vice President on an as needed basis with duties to include but no limited to:
  • Coordinate executive’s calendar/daily schedule
  • Coordinate, organize and provide support for events and travel needs
  • Prepare and edit correspondence, briefings, communications, and other documents
  • Organize, print, and assemble hard copy files
  • Organize electronic files
  • File and retrieve documents and reference materials, as needed
  • Manage/maintain confidential, sensitive data
  • Shred confidential, sensitive documents, as necessary
  • Assume and execute other miscellaneous duties, as necessary
  • Assist in preparing presentations and reports for internal meetings and for client meetings
  • Assist in researching and preparing pre-meeting client biographies
 
Qualifications
 Essential Functions
Physical Requirements of Position: Work may involve sitting or standing for extended periods of time. Position may require filing, typing, and reading from a computer screen. Must have sufficient mobility, included but not limited to: bending, reaching, turning, and kneeling to complete daily duties in a timely and efficient manner. 

Work Environment: Generally an office environment but can involve inside or outside work depending on task. An inside environment may be a cubicle (considerations: close quarters, low to moderate noise, bright or dim lighting). Outside work may include various environmental conditions including warm and cold climates. Needs to be able to work well with co-workers, customer, and all levels of management. No hazards on job or unusual environmental conditions.
 
Equipment and Machines: Ability to operate office equipment such as a personal computer, printer, copy machine, telephone, fax machine and other equipment including desk supplies and other work-related tools as required. 

Attendance: Hours are intermittent on an as needed basis. Regular attendance of scheduled hours is extremely important, but not critical, except for deadlines and meetings. Punctuality and regular attendance are necessary to meet deadlines. Must exhibit flexibility of work hours to adjust to surge situations based on critical mission requirements. 

Other Essential Functions: Must demonstrate professional behavior at all times when dealing with customers, management, and co-workers. Must have clear, concise, and accurate communications skills in English, both verbal and written. Grooming and dress must be appropriate for the position and must not impose a safety risk to employees or others. Must maintain a positive work atmosphere by behaving and communicating in a professional manner. Independent personal transportation to office or work site is required. Travel to and from customer’s locations and the test fields may be required to support projects. This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary. When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion. Must take and pass a drug test and background check. Must put forward a professional behavior that enhances productivity and
 promotes teamwork and cooperation. Must be able to communicate effectively, both verbally and in writing. Must be able to interface effectively with individuals at all levels of the organization.   This position will not require travel and the candidate will telecommute.  May require POV travel to pick up material and deliver items/supplies.
 Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language. 

Primary Location

: United States-Pennsylvania-Pittsburgh-US PA Pittsburgh - Pittsburgh

Travel

: No

Job Posting

: Jul 28, 2020, 11:06:47 PM

Job

: Administration

Organization

: CMS

Job Type

: Experienced
Job Classification: Parttime-Temporary

Work Locations

: 
US PA Pittsburgh - Pittsburgh 
EIGHT PENN CENTER WEST SUITE 201  
 Pittsburgh 15276
Capabilities: Aerospace Technology and Defense Programs and Facilities