Lead Expeditor Administrator - (ADV0000P9)

  • Jacobs
  • Primary Location: United States-Texas-Houston-20331-ESCG
  • Dec 07, 2020
Full time Construction

Job Description

Your Impact:

Are you passionate about human space exploration or understanding the origins of the universe, and working with a dynamic and diverse team to make a difference?  If you are, we need you! 


We need your commitment, teamwork, and energy to help us achieve great things that inspire humans all over the globe.  We need you to bring innovative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will benefit the quality of life of people around the world.  We are excited about what we do, and we need you on our team as we take on new challenges for NASA’s pursuits in deep space exploration.  Jacobs is NASA’s largest engineering solutions provider working alongside NASA at centers across the United States.


We have the unique and significant role to partner with NASA at Johnson Space Center (JSC), to be part of every human spaceflight program – the International Space Station (ISS), NASA’s Orion spacecraft, which will carry astronauts into deep space, and Gateway, the orbiting platform providing the home for astronauts to work and travel back and forth to the moon’s surface, and serving as the platform for deep space exploration.  From critical systems on the ISS to enable astronauts to live and work in space; to performing advanced development for systems leading to deep space exploration; to being part of the foundation for Gateway. 


We also partner with NASA at JSC, the only NASA center in the United States to curate all astromaterial samples returned from exploration missions, to perform curation services, orbital debris analysis, and basic research to further humankind’s understanding of the origins of our solar system.


We need you to be a part of our team!


We are currently in need of a Lead Expeditor Administrator to join our team.  Do you have the following skills?

The Lead Expeditor Administrator will:  
  • Support the Contracts & Subcontracts Manager with daily administrative tasks

  • Assist the buying team with purchase order administration.

  • Utilize the system management tools and enterprise management systems for performing duties. 

  • Responsible for leading and performing the daily expediting of open orders and monitoring the expeditor communication protocols 

  • Provide oversight of other expeditors by monitoring progress, workload and resolving issues.

  • Act as a point of contact for requisition status and address questions or issues that arise.

  • Organize purchase requisition and order documentation as needed.

  • Provide support, tracking, and training to users on the company’s electronic purchasing system.

  • Coordinate with Project personnel on a frequent basis related to procurement activity and schedules.

  • Assist with special projects as assigned including the awarding of micro purchase orders.  

  • Participate in Small Business outreach efforts as required.

  • Actively communicate with internal requesters and buyers regarding past due orders and other schedule issues.

  • Monitor, coordinate, and perform file maintenance and organization, including leading record archiving and data organization.

  • Perform resolution of Receiving Variance Notices (RVNs) and lead coordination effort with the other Expeditors, Receiving department and Buyers.    

  • Produce activity metrics, credit card reconciliation and vendor ID processing.

  • Lead and participate in the development and administration of blanket and basic ordering agreements. 

  • Perform unfilled order status and communicate with internal Requesters.

  • Generate ad hoc status reports as needed for project status.     

  • Perform other duties as required. 
Here's What You'll Need:


Required Education/Knowledge/Skills:

  • Requires two (2) years of college with courses in business administration, computer science, or industrial management and four (4) years of progressive administrative experience, or any equivalent combination of relevant education and experience.

  • Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.

  • Strong oral and written communication skills, with a history of effectively interacting with internal and external customers.

  • Strong organizational skills, professionalism, and attention to detail.

  • Strong administrative experience in a business-related field, such as procurement or accounting, particularly within the NASA environment.

  • Experience with Maximo.    


Why Work for Jacobs? 


Click on the below links to view just a small sample of all that we do!  Come join our team and be part of our future.  We look forward to seeing you!


See What We Do

Jacobs Aerospace Solutions Overview
(Please view in Chrome or Microsoft Edge)


In addition to exciting career opportunities we also have:

  • Excellent personal and professional career growth
  • 9/80 work schedule (every other Friday off)
  • Onsite cafeteria (breakfast & lunch)
  • Comprehensive Benefit Package (medical, dental & vision)
  • 401(k)
  • Tuition Reimbursement
  • Much, much more!

For more information on our partnership with NASA at Johnson Space Center, please visit www.wehavespaceforyou.com

  • Must be a U.S. Citizen and successfully complete a U.S. government background investigation.

  • Management has the prerogative to select at any level for which this position has been advertised.

Essential Functions

Work Environment
Generally an office environment, but can involve inside or outside work depending on task.


Physical Requirements
Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs (5% of time).


Equipment and Machines
Standard office equipment (PC, telephone, printer, etc.).


Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements when required.


Other Essential Functions
Must be able to work in a team atmosphere. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

 Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language. 

Primary Location

: United States-Texas-Houston-20331-ESCG

Job Posting

: Dec 1, 2020, 3:08:04 AM


: Aerospace



Job Type

: Experienced
Job Classification: Full-Time Regular

Work Locations

2224 Bay Area Boulevard 
 Houston 77058
Capabilities: Aerospace Technology and Defense Programs and Facilities