Administrative Support IV

  • SAIC, Inc
  • Arlington, VA, USA
  • Apr 07, 2021

Job Description

Description

SAIC is seeking an Administrative Support IV  to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).

  • The candidate will:

    • Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office attorneys

    • Provide administrative support to the OGC/IA office attorneys.

    • Assist with administration including the coordinating, assisting, and filing of legal actions for OGC/IA.

    • Provide administrative office support in addressing the workload (tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff. 

    • Hand-carry legal actions to other coordinating offices throughout day;

    • Open and close actions using the suspense tracking system (STS);

    • Perform general editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence

    • Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.

    • Provide periodic database, indexing, and archival support, to include: analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.

Working Hours Requirement

  • Daily work hours are 10:00 AM – 7:00 PM (with one hour for lunch) – 8 hour work day

 

Qualifications

Educational & Experience 

  • High school degree or equivalent
  • 2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice
  • Experience with the OGC data file system or similar filing systems
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements
  • Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.
  • The ability to leverage established relationships with other DoD components and agencies.
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
  • Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
  • Strong admin skills and a strong ability to multi-task.
  • Flexibility in order to accommodate time-sensitive and mission-critical work.
Desired Skills
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office
  • Working knowledge of the Defense Travel System (DTS)
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.