Senior Proposal Coordinator

  • SAIC, Inc
  • Chantilly, VA, USA
  • Jul 08, 2021

Job Description


Position Description: SAIC’s Proposal Development Center is seeking a Senior Proposal Coordinator to support proposal development/submission activities. The successful candidate will work collaboratively with his/her assigned proposal team and other Center team members to provide coordination support on a full range of proposals. Partial telework is available for this position, but the candidate will need to be local to the National Capital region. This role is a hybrid of telework and onsite. When supporting unclassified deals, the work can be performed remotely and when supporting classified deals, the work is onsite.

Description of Duties:

  • Assists proposal managers in providing day-to-day supervision of the proposal process as they plan and build high quality, winning responses to requests for proposals and Government solicitations.
  • Assists proposal managers in maintaining the proposal schedule, configuration control of proposal files, planning/control documents, and baseline outlines in accordance with the RFP and the proposal review process.
  • Works collaboratively with a wide range of personnel, including book bosses, technical and business subject matter experts, authors, capture managers, contracts managers, and production staff to facilitate efficient and effective proposal development.
  • Supports proposal managers with proposal collaboration tool support, user access, artifact population, and backup.
  • Serves as the interface between the proposal team and production staff and provides guidance and status reports to the proposal manager on production matters.
  • Identifies and proactively helps resolve major writing and production problems.
  • Facilitates desktop publishing, graphics, editing, and reproduction activities throughout the proposal lifecycle.
  • Works closely with the proposal manager and color review chair to support reviews with management and internal subject matter experts, including setting up reviews, sending review invites/notices, preparing review materials, and merging review comments.
  • Assists the proposal manager in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements.
  • Serves as backup to the proposal manager when he/she is not available to host stand-up meetings or answer questions.


Required Experience/Skills/Attributes:

  • Bachelors Degree and 10 years or more of related experience ; Masters Degree and 8 years or more ; or additional years experience in lieu of degree. 
  • Demonstrated experience assisting in the preparation/maintenance of proposal management artifacts (e.g., outline, compliance matrix, schedule, and proposal cross-reference matrix).
  • Experience mentoring junior personnel and new hires on coordination roles and responsibilities.
  • Excellent interpersonal/communication (written and oral) skills and organizational skills.
  • Ability to productively collaborate with a wide range of personality types while meeting assignment demands. 
  • Experience supporting local and virtual team members across various geographical locations.
  • Demonstrated experience/ability to work efficiently and effectively with multiple deadlines and changing priorities.
  • Ability to successfully execute multiple tasks simultaneously.
  • Excellent computer skills, including high level of proficiency with Microsoft Office, particularly Excel, Outlook, and Word, and Adobe Professional.
  • Local to the DC Metro area.

 Desired Experience/Skills/Attributes:

  • Experience or familiarity with Virtual Proposal Center (VPC).
  • Experience or familiarity with Adobe Illustrator and InDesign.

Clearance Requirement:

  • Active TS/SCI clearance is required.