Executive Administrative Assistant

  • SAIC, Inc
  • Arlington County, Arlington, VA, USA
  • Aug 25, 2021

Job Description

Description

SAIC is seeking an Executive Administrative Assistant in Arlington, VA. The Administrative Assistant will provide executive assistance to the Irregular Warfare Technical Support Directorate (IWTSD). The individual will provide a wide variety of general administrative, secretarial/clerical, and office functions in support of subgroup personnel and senior staff. Additionally, the Administrative Assistant will serve as a subject matter expert on Joint Travel Regulations (JTR), country clearances, and the management of travel for program managers and senior staff in the IWTSD. In this capacity, the Administrative Assistant will serve as an asset for the entire organization regarding the full range of travel related activities for both domestic and international travel. Administrative support tasks will encompass a full range of moderate to complex clerical and secretarial assignments that involve use of judgment and discretion. This position will be working for a Department of Defense organization that identifies and develops capabilities for DoD to conduct Irregular Warfare against all adversaries and delivers those capabilities to DoD components and interagency partners through rapid research and development, advanced studies and technical innovation.

Assignments include, but are not limited to, the following:

  • Coordinating and preparing travel arrangements and reimbursements in the Defense Travel System (DTS).
  • Monitoring changes to JTR policies and disseminating those changes to appropriate personnel.
  • Maintaining schedules, appointments, meetings, and calendars in Microsoft Outlook for assigned staff.
  • Managing front desk operations i.e., answering multiple phone lines; greeting visitors; performing check-in and checkout procedures, etc.
  • Preparing and composing correspondence, reports, etc.
  • Proofreading and editing internal and external communication and correspondence for assigned staff.
  • Organizing, coordinating, and assisting with conferences, meetings, seminars, and other events.
  • Maintaining, gathering, and analyzing data for various purposes.

Qualifications

Education & Experience:

  • Bachelors and six (6) years or more of related experience; Masters and four (4) years or more experience; PhD and 0 years related experience.
  • 5 years of administrative experience performing administrative and office support for multiple persons.
  • 5 years of continuous and recent experience using the DTS - creating and conducting audit level reviews of travel authorizations and expense reports with authoritative knowledge of current Joint Travel Regulation (JTR) policies.
  • Demonstrated ability to promptly communicate changes to the JTR that will impact IWTSD travel to ensure all travel is within regulation and would pass an audit.
  • Expert on current country clearance processes and policies for official foreign travel.
  • Proficient in the Microsoft Office suite.

Clearance:

  • Active DOD Secret clearance, with ability to obtain a Top Secret clearance


COVID Policy: Prospective and/or new employees will be required to adhere with SAIC's vaccination policy. Full vaccination will be required before the start of employment in order to work onsite at an SAIC location. If applicable, prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Employees working onsite at a customer location must comply with customer requirements which may include mandatory vaccination, mandatory attestation regarding one's vaccination status and mandatory weekly or bi-weekly testing.


COVID Policy: Prospective and/or new employees will be required to adhere with SAIC's vaccination policy. Full vaccination will be required before the start of employment in order to work onsite at an SAIC location. If applicable, prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Employees working onsite at a customer location must comply with customer requirements which may include mandatory vaccination, mandatory attestation regarding one's vaccination status and mandatory weekly or bi-weekly testing.